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Archives

Purpose

The University Archives collects, preserves, and makes available records that document the institutional history and memory of California State University, East Bay. The archives supports the educational and research goals of the university.

Audience

The University Archives welcomes all researchers interested in California State University, East Bay history. Please contact the archives staff (archives@csueastbay.edu) if you would like to schedule an appointment to use the archival collections or have any questions about the University Archives or archives research in general.

History

The University Archives was established with the opening of the University Library building on the Hayward Hills campus in 1971. Currently, the University Archives staff are accessioning, reprocessing and describing the collections in order to provide greater access to the collections for researchers.

The Archives are non-circulating and users must agree to follow rules governing the use of University Archives materials. University Archives is currently available Monday – Friday, during regular (day time) library hours. Appointments are encouraged, but not required and we try to accommodate all researchers.

Finding What You Want in the Archives

There are three ways to find information about the collections available in the University Archives. You may use the libraries' online catalog to search for completed finding aids, search via the Online Archive of California, or use the original indices (link below).

If you have any questions, please contact the archives staff at archives@csueastbay.edu.

Searching via the Libraries’ Online Catalog

Catalog records for the archival collections can be retrieved via the library’s catalog; however, the catalog does not include a comprehensive set of records for the archival collections; records are added as the staff finishes finding aids for the archival collections.

You can limit your search results to "Archival Materials" in the Refine my Results panel.

Search Finding Aids in the Online Archive of California

The University Archives has its finding aids and digital images available via the Online Archive of California (OAC).

Link to Original Indices

All of the original indices (aka box lists) for the archival collections processed before 2009 may be accessed via the searchable PDF link. The file is quite large and may take several minutes to download.

Featured Materials

Henry H. Hart Collection

Born in 1886 in San Francisco, Dr. Henry Hersch Hart was a prominent history scholar and anthropologist. He began his career studying law in 1909, and was appointed the Assistant City Attorney of San Francisco from 1911-1916. He would eventually become deeply interested in the culture and history of China, Japan, and Hong Kong, as well as early European explorers. Hart would become a visiting lecturer at UC Berkeley on Chinese Art and Culture and Chinese History. He published several books during his lifetime, many of which were bestsellers at the time of publication. Some of his works include The Hundred Name: a Short Introduction to the Study of Chinese Poetry, Marco Polo: Venetian Adventurer, Sea Road to the Indies, and A Garden of Peonies.

As a result of his scholarship and interest in East Asia, Hart was a world traveler, collector of art and an excellent photographer. Among the things accumulated in Henry Hart’s papers are photographs of the places he went to and the people he saw, as well as a collection of postcards from all over the world. Also among the collection are colored glass slides of various scenes as well as an extensive collection of stereographs. Among Hart's paperwork are drafts for his various books, outlines for his lecture subjects, personal letters and correspondence, and various ephemera from his lifetime.

Collection processed by Andrew Fuller

Link to collection guide/finding aid on the Online Archive of California

Online Archive of California

Link to finding aids and digital objects from the University Archives’ collections on the Online Archive of California (OAC)

University Archives Policies

The University Archives operates under slightly different policies than the University Libraries. If you have any questions about the policies, please contact the archives staff at archives@csueastbay.edu or the Administration Office (510-885-3664).

Collection Policy

Archives History

The University Archives, established in 1971 with the opening of the University Library building on the Hayward Hills Campus, collects material dealing with the institutional history and memory of California State University, East Bay (formerly known as Alameda State College and California State University, Hayward).

The University Archives collects materials in the following areas

  • California State University, East Bay History (Comprehensive)
  • California State University, East Bay Institutional Records (Comprehensive)
  • California State University, East Bay Student Organizational Records (Comprehensive)
  • Alameda and Contra Costa History (limited)

Geographical Restrictions

  • Alameda and Contra Costa counties with specific emphasis on California State University, East Bay

Formats Collected

  • Manuscripts
  • Annual Reports
  • Committee Minutes
  • Committee Meeting Agendas
  • Newsletters
  • Pamphlets
  • Photographs, Negatives, & Slides
  • Correspondence
  • Ephemera
  • Digital files

Unique Regional Collections

  • Alameda County Voter Registration Records, 1875-1925
  • Jenson Family Records
  • Ellen O. Tauscher Records (unprocessed)

Donation Information

The University Archives welcomes inquiries about donating materials. If you have materials you would like to donate, please contact the archivist or University Librarian before sending the materials to the archives.

All donations are subject to approval by the archivist. If proposed donations are out-of-scope for the collection, the archivist will suggest an alternate archives where the collection fits more appropriately.

The University Archives acquires materials mainly through donations or transfers. The University Archives generally does not accept materials on deposit or loan.

Transferring Materials to the University Archives

If you have material to transfer from your department on campus, please contact the archivist before sending any materials to the University Archives.

Processing and Preserving the Collections

University Archives staff, interns, and volunteers process the collections in the archives as resources become available. Processing consists of physically arranging the documents and preserving the documents in archival, acid-free containers. Access is provided to the collections via the finding aids and University Libraries’ online catalog.

It is expensive to process collections. The University Archives staff would be happy to discuss the cost of processing your collection and the University Archives staff encourages you to consider a monetary donation that will allow for the processing of your collection.

Contact Information

Archivist

Diana Wakimoto
diana.wakimoto@csueastbay.edu
510-885-4287

University Librarian

John Wenzler
john.wenzler@csueastbay.edu
510-885-3664


This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported License

1. Adapted from California Polytechnic State University, San Luis Obispo, University Archives’ Collection Development Policy. 2010.


Information for Potential Donors

The University Archives welcomes inquiries about donating materials. If you have materials you would like to donate, please contact the archivist or University Librarian before sending the materials to the archives.

All donations are subject to approval by the archivist. If proposed donations are out-of-scope for the collection, the archivist will suggest an alternate archives where the collection fits more appropriately.

The University Archives acquires materials mainly through donations or transfers. The University Archives generally does not accept materials on deposit or loan.

Transferring Materials to the University Archives

If you have material to transfer from your department on campus, please contact the archivist before sending any materials to the University Archives.

Processing and Preserving the Collections

University Archives staff, interns, and volunteers process the collections in the archives as resources become available. Processing consists of physically arranging the documents and preserving the documents in archival, acid-free containers. Access is provided to the collections via the finding aids and University Libraries’ online catalog.

It is expensive to process collections. The University Archives staff would be happy to discuss the cost of processing your collection and the University Archives staff encourages you to consider a monetary donation that will allow for the processing of your collection.

Contact Information

Archivist

Diana Wakimoto
diana.wakimoto@csueastbay.edu
510-885-4287

University Librarian

John Wenzler
john.wenzler@csueastbay.edu
510-885-3664


This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported License

1. Adapted from California Polytechnic State University, San Luis Obispo, University Archives’ Collection Development Policy. 2010.


Information for Researchers/Collection Use Policies

Collection Access

The University Archives is available by appointment. Reading room hours are Monday through Friday from 9:00am to 5:00pm. Closed Saturday and Sunday. Please be advised that the last pull of material is one hour prior to closing of the reading room and on Fridays researchers will need to complete their research by 4:50pm as the entire library closes at 5:00pm.

To schedule an appointment, please contact the archives staff at archives@csueastbay.edu. You may also call the Library Administration Office at 510-885-3664. The archives staff appreciates at least 1 day advance notice of your planned visit so that the materials can be pulled before you arrive.

The archives staff will work with you to determine which collections would be most likely to contain materials of interest for your research.

Reading Room Rules

No food, drink, backpacks, purses, or laptop bags are allowed in the Reading Room. The staff in the Library Administration Office will provide a secure storage space for your items while you use the archival materials. This is to ensure the safety of the materials.

Please wash your hands before using the materials. This helps preserve the materials.

You will be asked to sign in. This allows us to document use of the collections.

You may use a laptop or pencil and paper to take notes. No pens are allowed in the reading room. Again, this is for the safety of the materials.

You may use a camera without flash to take photographs of the materials. These photographs are for your research use and allowing you to take photographs does not constitute permission to publish the photographs.

When handling the materials, remove only one folder from the box at a time. This allows us to keep the collections organized for everyone's use.

Do keep the materials in the folder in order.

Do not lean on the materials or force any book to lay flat. You will receive book supports and weighted snakes if necessary and the archives staff will demonstrate how to use them properly. This ensures the preservation of the materials.

If you are using photographic materials, the archives staff will provide you with white gloves for handling the materials. This ensures that the oils on your hands do not harm the photographic materials.

Reproduction/Photocopying Policies

For information on obtaining photocopies of archival materials and cost, please contact the archives staff at archives@csueastbay.edu or the Administration Office (510-885-3664).

Other Archival Resources

Below are selected links to other archival resources that may be of interest.

Resources for Locating Archival Repositories/Collections

Library of Congress
Homepage for the Library of Congress, the de facto national library for the United states; includes links to the catalog, digital collections, and online exhibits.

National Archives and Records Administration (NARA)
Homepage of NARA, the national archives for the United States; includes links to the NARA catalog of finding aids and digital materials along with valuable information about starting your research in the archives.

National Union Catalog of Manuscript Collections (NUCMC)
Useful for finding repositories and also for tips on searching for manuscripts; sponsored by the Library of Congress.

Online Archive of California (OAC)
Part of the University of California’s California Digital Library (CDL); provides access to archival finding aids from more than 150 repositories in California, also contains digital materials. The Cal State East Bay University Archives is part of the OAC.

Repositories of Primary Sources
"A listing of over 5000 websites describing holdings of manuscripts, archives, rare books, historical photographs, and other primary sources"; resource for finding archives that may contain collections of relevance to your research project.

General Information about Archives/Archivists

Society of American Archivists (SAA)
Information about the archival profession

Glossary of Archival and Records Terminology
Key terms defined; maintained by the Society of American Archivists (SAA)