Information for Potential Donors
The University Archives welcomes inquiries about donating materials. If you have materials you would like to donate, please contact the archivist or University Librarian before sending the materials to the archives.
All donations are subject to approval by the archivist. If proposed donations are out-of-scope for the collection, the archivist will suggest an alternate archives where the collection fits more appropriately.
The University Archives acquires materials mainly through donations or transfers. The University Archives generally does not accept materials on deposit or loan.
Transferring Materials to the University Archives
If you have material to transfer from your department on campus, please contact the archivist before sending any materials to the University Archives.
Processing and Preserving the Collections
University Archives staff, interns, and volunteers process the collections in the archives as resources become available. Processing consists of physically arranging the documents and preserving the documents in archival, acid-free containers. Access is provided to the collections via the finding aids and University Libraries’ online catalog.
It is expensive to process collections. The University Archives staff would be happy to discuss the cost of processing your collection and the University Archives staff encourages you to consider a monetary donation that will allow for the processing of your collection.
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1. Adapted from California Polytechnic State University, San Luis Obispo, University Archives’ Collection Development Policy. 2010.