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Filming in the Library

It is the CSU East Bay Library’s policy that all filming, videotaping and photography in the Hayward or Concord campus libraries for any purpose must be approved in advance by the University Librarian or his/her designee. Permission to film is granted on a case-by-case basis and may depend on a variety of factors, some of which are noted below.

The use of the Library for commercial filming (i.e. videography or photography that may be used in advertising or in commercial television, website, or cinema production) must be approved by the University Librarian and the University.

In order to assure that the Library’s and the University’s image and traditions are used appropriately, the following rules are set forth:

  1. No production which advertises or promote products, services or programs that are inconsistent with the values and traditions of CSU East Bay and its Library shall be granted access. This includes visual images, dialog, voice-overs or text.
  2. No student, patron or employee of the University shall be used in any productions unless an
    Agreement Release Form is obtained from that individual before their image is taken.
  3. No production shall interfere with the normal operations of the University and its Library. The requestor must agree to conduct the filming or videotaping during a time least likely to disrupt patrons. All reasonable safety measures, including taping down of wires and extension cords, must be taken.
  4. Any filming or other production can be suspended without notice in the event of an emergency (i.e. fire, earthquake) at or near the production location. Any University property that has been moved during production must be replaced in its original position. If you must move any furniture, please do it at a minimum. Please use masking tape to denote the original position, so that furniture may be relocated. Any books removed from the shelves, should be placed on a reshelving table. Again, the removal of books from shelves must be kept to a minimum.
  5. Any damage to University property caused by the activities of the production shall be the sole responsibility of the persons involved in the production and they shall be presented with an invoice from the University.
  6. The production will not use the University’s name, nicknames, logos or symbols be used without prior written consent.
  7. The requestor agrees to abide by all University, Library, State of California and Federal policies, procedures and laws.
  8. The University is released from all liability, claims, suits, actions, damages, settlements and expenses arising out of injuries, damages to property, claims based on infringement of rights to copyright, trademark, service mark or other intellectual property and all other damages in connection with Requestor’s activity.

Posted on 10.29.09

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